Introduction
As an architect, you don’t always have time to share, edit, and update documents. You’re always moving around from one client meeting to another. So, data and documents are two of the most time-consuming and wasteful tasks.
But you can manage these with the best practices or solutions over time. Here are some features you should look for in software and the must-have types of storage systems.
Local vs Cloud Storage: Which is More Effective?
Architects might choose either a local or a cloud-based storage.
Local storage has vulnerabilities, like getting attacked by multiple viruses, and anyone can access it without the owner’s knowledge if they have the password to the system. However, it is also cheaper to manage and maintain.
Whereas the cloud storage system is costlier but safer for years ahead. No one could access it as it provides stringent security and approval-based access.
More than that, cloud storage services are scalable, unlike local storage. That means you can continue to upgrade or degrade your file storage plan on the cloud.
You cannot do that with a local storage system. It is often fixed, and you need external memory drives to extend it, which are again unsafe and prone to getting corrupted.
Thus, architects prefer cloud storage the most. Its flexible pricing, package, and features are among the most credible features to lure in loyal buyers.
5 features in a document storage and processing system for architects
Remote access
Architects thrive on accessing their software and cloud storage systems anywhere and anytime. That makes them go about their day flexibly without sitting in front of the laptop.
This gives them the power to shape and structure their day with more control and power. They do not constantly fret over documents to share, edit, or upload. That’s no more a downside to being an architect with such intelligent access.
Automated report generation
An advanced data and file management system offers automated document generation so architects can make quick, mindful decisions regarding their projects and clients.
These reports might provide hidden insights over a period that can help you become a better decision-maker when dealing with multiple contracts.
Approval-based viewing controls
Give approval-based control to the ones you want to as an architect. That must be the power of a new-age cloud storage system. It will reduce or minimize the risk of theft, security breaches, or mishaps with confidential data.
QR code generation
A QR code is a blessing for people who aren’t usually naturally organized. Using QR scanner apps can help locate a package or document in real time.
Architects will know where to paste the scanner and share the document for smoother connection, networking, or signing of contracts. You no longer need to share the links manually by searching for hours.
You can create a single page storing all your documents and have a QR code for the same page. Later, you need to share the QR code whenever someone asks about your portfolio or resources.
Similarly, QR codes can help track packages or orders in transit by integrating them with live tracking features. You can make a sheet of the QR codes until the purpose ends. Get immediate alerts and proper insight related to these QR codes, like:
Such insights help you dive deeper into the packages, data, or documents you share for building connections or closing deals.
Integration with drawing tools
Architects need a data or document storage system that integrates with their favorite drawing tools. Without that, even the most fanciful system, loaded with features, may render itself useless.
Integration with drawing tools is a must-have feature. It leads to better time efficiency and better management for architects. They don’t need to save a file from software, only to upload it on another and waste hours.
Instead, they can use the integration feature without downloading or uploading the document twice or multiple times. It saves time and makes finalizing ideas faster, seamless, and less irritating for busy professionals.
Ready to take your file management system up a notch this year?
Firstly, grab the importance of what it means to develop and implement a robust document management system. That will heighten your data and document and often requires a yearly budget.
If software promises cheap packages, there must be some flaws usually. Compare the prices of various tools and cloud packages to know about the industrial benchmark and then dive deeper into locking one.
Know about the buying guide of a tool, app, or widget like that. Decide on whether you want to go for local or cloud storage.
Further, continue looking for standout features like automated generation of documents and reports, QR codes, and seamless integrations.
Ultimately, level up your data and document like you have never experienced. It should be more cost-effective, secure, flexible, feature-rich, and easy to use with multiple-user access.
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