search

Important Aspects to Consider when Designing a Small Office

When designing the office space for your company, you will quickly notice the multitude of aspects to consider. Depending on the company type, the team size, and the office’s primary function, the ideal layout differs from company to company. However, if you only have limited space to work with, some of the decisions at hand can get even trickier. In this article, we will draw an outline of key factors that are implicitly important when planning and designing workstations in a confined office space.

1. Degree of Enclosure

This is one of the first questions you will encounter while planning and designing a small office. The degree of enclosure can be understood as the degree to which the office floor is separated through walls or cubicles. Especially if the office space is already rather small, an open floor can be a sufficient tool for opening up the room and giving each individual more space. This helps create an atmosphere of creativity and interaction while also having designated areas where groups can brainstorm with no disturbance, for example. While this modern approach gives you numerous advantages, flexibility is the one you might treasure the most, as it allows you to react to sudden changes quickly and adequately.

2. Shortage of Organisational Space

Minimalism is of immense importance when designing your small office, because crowded surfaces easily lead to a lack of concentration. Therefore, try to use space vertically rather than horizontally. And furthermore, use the available space most efficiently by utilising the entire ceiling height. This way you will not waste any precious space.

A good way of checking yourself when starting to choose furniture, is to always ask yourself if that piece of furniture offers maximum use of the space available. 

To facilitate good organisation, using the following tools is helpful as well:

  • Stationary trays help your employees keep an organised and tidy workspace.
  • Roller cabinets offer flexibility for the office layout.
  • Multifunction printer /scanner /copy machine etc. is a great way to save space and resources.

3. Ergonomic Furniture

There are two main factors in terms of ergonomic furniture that will influence the health and productivity of employees. The correct setting helps enter the workflow and prevents health issues, which will ultimately increase the employees’ productivity and wellbeing. 

First of all, you want to look into the placement of each monitor or laptop in relation to the employee using it. The screen should be positioned in such a way that the viewing direction is pointed slightly downwards, while the top line of the screen should be below eye level. Arranging it that way, will take strain off the neck and shoulder muscles. At the same time, the monitor or laptop should be placed high enough to prevent the employee from hunching over. The distance between the eyes and the screen should be at least 50 cm. 

One of the most important, although all too often overlooked, factors in the planning process is adequate, ergonomic seating. When designing a small office, you need to choose proper chairs and armchairs. But what is the best option for you — one big comfortable armchair or three ergonomic BLAQ wood chairs? Not only do you want your employees to be comfortable to achieve their full potential, clients entering the office should also get the best first impression possible. You can achieve that quite easily, by making sure to invest in a good mix of both. Stackable chairs are a necessity in the design of a small office. That is if you want to maintain your flexibility and the possibility to easily adjust to new situations, while providing ergonomic seating solutions to your employees as well. Whether you might want a few big armchairs for either relaxation purposes or for important meetings is up to you.

4. Working Climate and Atmosphere

Lighting is one of the many factors that affect the atmosphere in a small office. There is a lot of advantages to having the right lighting. You want to aim for lighting that is bright enough without taxing the eyes. Yellow light helps to increase comfort, creativity, and productivity. Whereas other types of light should be avoided entirely as they are known to produce subliminal noise which creates subconscious stress. The right lighting will also make the limited space seem wider and ceilings higher and help create an open atmosphere.

Especially in a small office, maintaining a good air quality is not always easy. Electrical air filters can be a great way to keep the air fresh; and so can certain types of houseplants. Not only are they aesthetically pleasing and very useful for enclosure purposes, but they will also increase the air quality in your small office significantly.

5. Branding 

A final aspect to consider is your branding, which is not related to the office’s size. On the contrary, if you are designing a small office, you must always try to obtain the best possible effect with your limited resources. The same goes for branding. Your office will be the first impression of your company for clients as well as new employees. With the right amount of branding – but avoid overdoing it, your company will seem more reliable, professional and will not be as easily forgotten.

6. Conclusion

Ultimately, it can be said that by following this guide, you can accomplish great things with very little. Making a few small changes and compromises, like investing in the multipurpose ergonomic BLAQ wood chairs rather than in big unpractical armchairs, will be rewarding for your whole company. Remember that flexibility and multifunctionality are two of the most important aspects to keep in mind when designing a small office.

The Timeless Appeal of Brick: 20 Exemplary Brick Houses

Brick houses have been a cornerstone of architecture for centuries, celebrated for their durability, aesthetic versatility, and timeless appeal. In modern design, architects continue to explore innovative ways to incorporate brick into residential spaces, blending traditional materials with contemporary needs. While the design of each brick house is unique, there are several ways to incorporate […]

Read More

20 Astonishing Sofa Designs For Living Room In Indian Context

One of the significant decor elements for the living room is the sofa. Sofa designs for living room radiates the feeling of comfort, the dweller’s personality, and their personal touch to the design. From traditional Indian settees to modern-day lounges, with plenty of choices available, it can be puzzling what to choose. With this curation […]

Read More

20 Types of Plants for Home Garden to Transform Your Space

Plants for home garden, apart from making houses look more beautiful and inviting, add health and calmness to them. Having any kind of indoor plant, a herb plant or a flowering plant adds some value to your decor and the quality of the space. Always choose plants that will flourish in your space and climate. […]

Read More

Flooring Design Ideas: 30 Trendy Styles For Your Indian Home

Flooring design is an important element for the overall aesthetics and function of your home. Whether you prefer the classic style of marble, the tradition and warmth of wooden flooring, or the practical use of tiles, the right flooring can revive your space. With shifts in design trends, Indian homes are starting to incorporate a […]

Read More

100 Interior Decor Ideas to Refine your Space

When designing a home, interior decor ideas to craft spaces become a necessity. From small plant vases to big furniture pieces everything comes in handy for making space speak one’s personality. But with an ample amount of products available in the market, it becomes daunting at times what to choose. With this blog, we cover […]

Read More

Modern Bedroom Designs: 50 Stunning Styles For Indian Homes

A bedroom is more than just a place to sleep, it’s a personal retreat that reflects your style. Modern bedroom designs are the best mix of functionality, comfort, as well as aesthetics that transform an ordinary space into an elegant yet inviting one. Whether you like minimalistic design, industrial design, warm wood, and linen in […]

Read More

Why Magicdecor is the Best Bespoke Wallpaper Brand in India

The Indian home decor market has undergone a remarkable transformation, driven by rapid urbanization, rising disposable incomes, and a growing preference for personalized, high-quality interiors. No longer are homeowners settling for mass-produced decor—there is a clear shift towards customization, exclusivity, and sustainable choices. The demand for bespoke home decor products, especially wallpapers, is skyrocketing as […]

Read More

Vastu Meets Style: Decorate Your Home with Harmony & Elegance!

Have you ever walked into a home and instantly felt a sense of peace, like everything just “flows” perfectly? Or, on the flip side, stepped into a space that felt heavy, cluttered, or just… off? Believe it or not, the way a home is designed and decorated affects not just its aesthetics but also the […]

Read More

20 Tiny House Designs For Crafting Better Spaces

Tiny house designs are very exciting and intimidating in themselves. Moreover, they come with their benefits and challenges as well. To know and understand tiny house designs, one must have enough knowledge about the challenges one can face. It can be individual or separate entities and also can be shared living spaces. The following are […]

Read More

False Ceiling Design for Hall : 30 Transformative Ideas

A well-designed false ceiling design for hall can create the entire mood of your interiors by adding elegance and character to the space. From simple gypsum to highly designed wooden patterns, these ceiling designs not only beautify the whole ambience but also improve sound quality distribution, thermal insulation, and lighting distribution within the room. In […]

Read More
  • 8 Greenhouse Maintenance Tips For Novice Gardeners

    Meethi-Mishti Nu Mati Ghar: An Earth House Creating A Playful Environment | SferaBlu Architects + Naman Shah Architects